Operations Assistant

For over 50 years, Elljay Acoustics has been a leading specialty interior contractor delivering award-winning work across public, private, and commercial projects nationwide. Our employees enjoy a small yet strong team atmosphere, and we offer a competitive salary and comprehensive benefits package, including medical and dental, 401(k), paid time off, paid parental leave, student loan paydown, and more.

Duties and Responsibilities:

• Ability to communicate information clearly, concisely and professionally: written & verbally.
• Ability to gather and track project information.
• Team player who understands how to work collaboratively to achieve goals as well as work well independently.
• Results oriented with problem solving ability with a keen eye for detail and deadline awareness.
• Ability to multi-task and adapt willingly and quickly to changing priorities and responsibilities.
• Maintain a high level of accuracy and consistency in projects.
• Analytical abilities and accuracy with numbers is essential.
• Professional and courteous telephone manner essential.
• Flexibility and willingness to work until the job is complete.
• An understanding of construction document flow a plus.
• Initiates documents for purchase orders, subcontracts, and change orders.
• Open, track and close project purchase orders.
• Maintains strong relationship with subcontractors/vendors.
• Ensure timesheets, per diem and expense reports are coded accurately and reconciled with daily reports.
• Assist in obtaining 1st tier and 2nd tier contractors business licenses, general contractor licenses, certifications and insurances.
• Assist with maintaining project status reports: process reports and inquires as requested
• Make travel arrangements: airfare, hotel, and rental car reservations.
• Assist with Submitting and tracking all client proposals and change orders.
• Produce Health & Safety Plan, Field Book, Project Job Book and Closeout Packages.
• Assist in collecting and filing project Daily Reports and photos.
• Track, control and organize project related documentation
• Other duties as assigned

Education and Experience:

• 1-3 years minimum experience in construction and safety practices, including scheduling, contracts, budgets and related processes and information.
• Computer experience; proficient in the use of Microsoft Office suite, able to use Microsoft Project, Bluebeam and Outlook.

Required Skills and Abilities:

• Strong verbal and writing skills (English language). Bilingual in Spanish a plus.
• Strong knowledge of general office procedures and office machines.
• Strong organizational skills, flexibility, and the ability to prioritize work assignments.
• Extreme attention to detail required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Salary based on experience

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• administrative assistant: 5 years (Preferred)
• construction industry: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Elljay Acoustics is proud to be an Equal Opportunity, Affirmative Action, E-Verify, and Drug Free Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.