Operations Assistant

Since 1946, Brady West has been a leader in specialty subcontracting. Guided by respect, integrity, growth, honesty, and teamwork, we are deeply committed to delivering unmatched quality and expertise.

At Brady West, our employees thrive in our strong team environment. We value our people and show it by offering competitve pay and benefits.

Brady West SoCal is seeking an organized, dependable, and motivated Operations Assistant to support our office and field operations teams.

The ideal candidate is a bilingual self-starter with strong communication and organizational skills who can manage competing priorities, maintain accurate records, and succeed in a fast-paced environment.

Essential Duties and Responsibilities

• Perform general office duties, including answering phone calls, filing, typing, preparing correspondence, and maintaining office records.

• Assist with the employment application process for field employees.

• Assist with absentee, vacation, and school reporting through SharePoint.

• Maintain daily no-call/no-show attendance logs and cross-reference information with payroll records.

• Maintain and update manpower reports and records.

• Maintain multiple spreadsheets related to time and material work, acceleration, mobile technology, safety, and other operational needs.

• Provide administrative support to the Purchasing Manager and Safety Director.

• Collect, sort, copy, and distribute incoming correspondence and documentation.

• Ensure paperwork is transferred promptly between jobsite offices and the main office.

• Track Quality Assurance inspections completed at jobsites.

• Assist with coordinating Safety Stand-Ups, including scheduling, ordering food and shirts, and obtaining raffle items.

• Assist with coordinating Safety Partner meetings, including preparing agendas with input from Senior Operations, the Unit President, and the Safety Director.

• Research and secure appropriate venues for meetings and events.

• Assist with planning and organizing field training programs and field team-building events.

• Attend and participate in all required company training programs.

• Assist with special projects and other administrative responsibilities as assigned.

Required Qualifications

• One to two years of office or administrative experience.

• Proficiency with Windows-based applications, including Microsoft Office and other business operating software.

• Bilingual in English and Spanish is required.

• Must be proficient in speaking, reading, and writing in both English and Spanish.

• Excellent written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Ability to maintain accurate spreadsheets, logs, and reports.

• Ability to manage multiple assignments and changing priorities.

• Ability to handle confidential employee and company information appropriately.

• Motivated self-starter who takes initiative and follows through on responsibilities.

• Ability to work independently while also collaborating with multiple departments.

• Comfortable working in a fast-paced construction or field operations environment.

• Salary Range: $60,000 - $100,000 per year based on experience.

What We Are Looking For

The successful candidate will be dependable, approachable, and willing to jump in wherever help is needed. This role requires someone who can communicate effectively with office and field employees, stay organized, and provide consistent support to several areas of the business.